Mileage tracking webfleet solutions: Mileage tracking is an essential part of fleet management. It helps you keep track of the exact distance traveled by each vehicle and ensures that your employees are following company policies regarding business travel and related expenses. With a good mileage tracking solution, you can monitor how much your employees drive and which locations they visit most often.
This information gives you insight into whether or not their work requires them to travel on a regular basis. These solutions also give you access to detailed reports about the odometer readings for every employee, which helps you keep tabs on their activities in the field. Keep reading to learn more about the different ways to implement mileage tracking in your organization.
Why is Mileage tracking webfleet solutions important?
Before we dive in, let’s first understand why tracking mileage is important. One of the most important reasons you should track employee mileage is to calculate the company’s fuel expense and make sure this money is being spent in an efficient manner. A company car’s fuel expenses are often reimbursed to the driver, so they can be included in their income tax. But, if you are not tracking mileage, you will have no way of knowing how much these expenses actually add up.
Tracking mileage also gives you insight into your employees’ work activities. For example, you can use mileage tracking to determine whether or not your employees’ work requires them to drive on a regular basis. If most of your employees are driving more than 10,000 miles each year, you will have to report it as income.
You can also track mileage to find out where your employees are going and make sure their destinations are in accordance with company policy. Mileage tracking also helps you manage your company’s vehicle maintenance history. If your employees are using the odometer readings to track their mileage, you will know when it’s time to perform necessary repairs and maintenance.
What are the different ways to track mileage?
There are a few ways to track mileage, including automatic mileage through OBD, manual mileage through GPS or FMMS, and GPS-based mileage using geofencing. On top of that, you can also track mileage via an Electronic Logging Device (ELD). Let’s go over each of these ways in more detail.
Track Automatic Mileage Through OBD
OBD stands for On-Board-Diagnostics, and this is a system that’s been built into most vehicles manufactured since 1996. It helps you keep track of how many miles each vehicle has been driven. OBD is a great way to track mileage because it’s completely automatic.
You don’t need to do anything special to track your vehicle’s odometer readings. And, depending on your mileage tracking solution, OBD readings may be used in combination with other tracking methods. OBD is perfect for those who want to track mileage without any hassle. Since OBD is built into the vehicle, you don’t need to do anything to track this data.
Track Manual Mileage Through GPS or FMMS
Manual mileage through GPS or FMMS is when employees track their own driving distances and locations in real-time. It’s best for those who need to track a high volume of vehicles. Manual tracking works by recording the vehicle’s odometer reading and speed data. It also takes note of the date and time.
These readings are then sent to a computer or other device where they are saved for later review. Manual GPS tracking usually involves downloading software onto your computer or mobile device. Alternatively, FMMS stands for Fleet Management Software, which is a type of software that can be used to track mileage. It’s a great solution for those who don’t have computers or devices compatible with GPS tracking.
Track GPS-Based Mileage Using Geofencing
Geofencing is a way of tracking mileage that uses GPS technology. Basically, it’s a virtual barrier that alerts you when a vehicle has moved outside a certain geographical area. Geofencing is a great solution for businesses that need to keep tabs on employees who travel to multiple locations on a regular basis. It’s also helpful for those who need to track fuel expenses. Geofencing is usually done in two ways: –
Using software that tracks a vehicle’s location in real-time – using a device that records a vehicle’s location at specific points in time.
Tracking via Electronic Logging Device (ELD)
The Electronic Logging Device (ELD) is the most comprehensive way to track mileage. It’s a device that is connected to your vehicle’s onboard computer and records data such as speed, date, and time. ETDs are designed to record the data every second and provide complete accuracy.
They also include a GPS feature, so they can track the vehicle’s location and route. A good vehicle cameras webfleet solutions can help you track all of these methods. And, depending on the solution you choose, you may have the option to combine automatic, manual, and GPS tracking.
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Mileage tracking is an important part of fleet management, and there are a few ways to track mileage. Automatic mileage through OBD, manual mileage through GPS or FMMS, and GPS-based mileage using geofencing are three ways to track mileage. Tracking via an Electronic Logging Device (ELD) is another way to track mileage.